Reporting to the President and CEO, the Executive Assistant to the CEO will provide high-level administrative functions in support of the daily operations of the organization. The Executive Administrative Assistant to the CEO will interact with senior leaders, associates, and board members in a professional, efficient, and friendly manner. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism, confidentiality and in a manner that reflects positively on the organization.

Salary range: $75,000 - $85,000

Work environment: This is a hybrid work situation where you will split your time working remotely and in-office as needed. Candidates must reside in the Tampa area.

Responsibilities/Duties include:

• Maintain CEO's calendar by planning and scheduling meetings, conferences, teleconferences, and travel
• Read and analyze incoming communications to determine importance and distribute contents appropriately
• Prepare responses to emails, draft memos and prepare communications
• Drive planning and coordination of board and executive team, and all-staff meetings and events
• Provides on-site administrative support at meetings and events
• Establish and maintain detailed calendars and timelines of activities, due dates, and schedules
• Manage communications, documentation and relations with Board of Directors
• Secure and manage supplies, equipment, and other items as required
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping
• Manage and work closely with the other administrative assistants and set goals for performance and deadlines in ways that comply with company's plans and vision
• Coordinate and assist with onboarding of senior staff
• Performs other related duties as assigned
• Travel up to 10%

Education and Experience requirements:

• High school diploma required, Bachelors degree in Business Administration or related field preferred
• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives
• Self-starter with ability to manage multiple priorities and make sound judgment calls when needed
• Commitment to excellence and demonstrated ability to perform duties at the highest level possible
• Demonstrated service mindset and ability to maintain effective relationships
• Excellent written and verbal communication skills and able to interact with people of all levels in a confident, professional manner
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Demonstrated ability and temperament to work with sensitive information
• Team-oriented experience and approach
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced environment
• Flexible hours as dictated by the needs of business for projects and meetings

We provide the following comprehensive, flexible benefits to our full-time associates and eligible family members:

• Health coverage for you and your family through medical, dental, vision plans, and Pet insurance plan options
• 401k plan with a generous company matching contribution
• Generous paid time off program in which benefits increase along with your tenure with the company
• Tax advantages through healthcare savings and flexible spending accounts
• Financial protection through disability, life, accidental death & dismemberment, and business travel insurance
• Support of continued education through tuition reimbursement
• Associate and family assistance program
• Associate discount programs
• Referral bonus program
• Rewards and recognition program

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Valet Living is an Equal Opportunity Employer that values the strength diversity brings to the workplace. We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.